Add a Drop-Down List

To add a Drop-Down List control to a data entry form, use this procedure.

1. From the Controls group in the Insert tab, click and drag Drop-Down List to the Form view of a label template or to a form.
2. In the Properties panel, enter a name for the drop-down list in the Name property.

   Note: A Name, Data Ref, or Input Data Ref can include letters and numbers. Additionally, the following characters are permitted but cannot begin the name: hyphens, underscores, and periods.

3. Do one of the following to configure the initial appearance of the drop-down list. You can either display text with no associated value to prompt the Data Provider Person or process that enters data into a form or other data entry view for a label that was configured by a Designer. A user acting as a Data Provider requires the DOCUMENT_PRINTER role or equivalent permissions. to make a selection, or you can specify an option that is selected by default.
   • To display a default option as selected, for the Default Value enter an option value from the list.

     Tip: Enter the option value, not the corresponding option name.

   • To display text to prompt the Data Provider to make a selection, enter text for the Prompt.

     Note: This text is not associated with an option value. Also, if you specify a Default Value, then the Prompt is not displayed to Data Providers.

4. Do one of the following to either manually enter the options for the drop-down list or to provide a data ref pointing to the names and values for the options.
   • To manually type the option names and values for the drop-down list, from the View tab, click Option Values. Click . In the dialog box, enter an option name for Label, and then enter the corresponding value. Repeat for each option.
   • To configure Loftware Enterprise SP to retrieve the option names and values from the data map, for Options Data Ref in the Properties panel, enter a reference to a data map entry A name (key) and value pair in the data map for a job..

Important! If an application user selects a data value that is later deleted from the data map, that value may still be displayed to the user when the data source is queried even though it no longer exists. It is recommended that a Designer configure applications and rules to either clear out values that have been deleted or else restore necessary values to the data map.

Configure Functionality

You can configure more functionality for the control, such as running data source queries or rules, dynamically displaying or hiding the control, dynamically enabling or disabling the control, and associating the control with data.

• Select Data Source Queries and Rules to Run
• Configure the Running Order for Queries and Rules
• Dynamically Manage If a Control Is Displayed
• Dynamically Manage If a Control Is Enabled
• Dynamically Manage the Tab Order of a Control
• Associate the Control Output with a Field in a Label

Best Practice

Save the label template or form immediately after configuring a control.