Groups

Organize all the printers in your system into groups to control your entire printing system from one place.

Use groups to organize your computers and printers into logical structures that reflect the structure of your printing environment or setup. Use groups to define access rights and give only certain users access to your computers and printers.

Organize centrally managed printers in your system into groups and set printer group permissions by user or by Access Role in Control Center. You can create groups and subgroups for all the printers in your global system so you stay organized. Assign printer group permissions for your printer operators in Users to allow them to change printing preferences for all the printers in specific subgroups.

Open Control Center > Printers > Groups to see your list of names and descriptions of groups you create.

Organize your printer groups and subgroups to reflect your IT environment. For example, you can group by physical location.

Working with groups

To add new groups:

1. Go to Printers > Groups.

2. Click Add (on your top left). The Add Group window opens.

3. Choose a new Group name and Description.

4. Click Add. Your new group appears on your list on Control Center > Printers > Groups.

To add new subgroups:

1. Go to Printers > Groups and select an existing group.

2. Click Add (on your top left). The Add Group window opens with your existing group as the Parent group.

3. Choose a new Group name and Description.

4. Click Add. Your new subgroup appears on your list on Control Center > Printers > Groups.

To update groups and subgroups:

1. Go to Printers > Groups and select an existing group.

2. Click Edit (on your top left). The Edit Group window opens.

3. Choose a new Parent group, Group name, or Description.

4. Click Save. Your updated group appears on your list on Control Center > Printers > Groups.

To delete groups:

1. Go to Printers > Groups.

2. Select your groups and click Delete. The Delete Group window opens.

3. Click Delete. Your group no longer appears on your list on Control Center > Printers > Groups.

Adding printers to groups

To add installed printers to your existing groups from your printer list:

1. Go to Control Center > Printers > Printers to see printers in your system.

2. Select printers to add to a group.

3. Click More to open the drop-down menu.

4. Click Set group. The Set Group window opens.

5. Select a group from the drop-down menu and click Set. Your group appears on your printer list on Control Center > Printers > Printers.

To add installed printers to your existing groups or update group membership from printer pages:

1. Go to Control Center > Printers > Printers, click a printer name to open the printer page.

2. Under Printer Information, choose a Group from the drop-down menu (Click X to remove your printer from any group).

3. Click Save all (on your top right). Your group appears on your printer list on Control Center > Printers > Printers.

Adding group permissions for Access Roles

Assigning printer management permissions by group gives your Operators (and other Access Roles you customize) access to only the printers they're responsible for to keep your system more secure.

1. Go to Control Center > Users > Access Roles.

2. Click an Access Role name to edit. The Access Role page opens.

3. Under Permissions for this Role, click Printers.

4. Choose General and Default group permissions for your Access Role. These permissions apply to all groups. To restrict access to only some groups or subgroups, clear the check box for all general and default permissions and add Custom Group Permissions for specific groups for your Access Role.

   Note

   Assign your Access Roles group permissions for only the subgroups they need to access. Subgroups inherit permissions from parent groups, so assigning permissions to a group also applies to permissions to all subgroups in that group.

5. To choose permissions for specific groups or subgroups, under Custom Group Permissions, select a group to update.

6. Click Customize. The Customize Permissions window opens.

   

7. Choose custom group permissions for your Access Role and click Customize. Your updated permissions appear on your Custom Group Permissions list of groups.

Use Groups to map your printing facilities, give your users access to printers they manage, and maintain your entire label printing system.