Using Controls

Controls such as Button A type of control or document field in the data entry view of a label template or in a form that can be used to run a data source query, a form rule, or a business rule when clicked by a Data Provider., Check Box A type of control or document field in the data entry view of a label template or in a form that can be used to run a data source query, a form rule, or a business rule when the check box is selected or cleared by a Data Provider., Drop-Down List A type of control or document field in the data entry view of a label template or in a form that can be used to run a data source query, a form rule, or a business rule when a Data Provider changes which item is selected., Device Selector A control field in a form or in the data entry view of a label template that allows a Data Provider to select a printer or other device. A Device Selector is displayed as a browse button and the name of the selected device. Clicking the browse button opens a dialog box from which a Data Provider can select a device. A control can also be used to run a data source query, a form rule, or a business rule., Folder Selector A control field in a form or in the data entry view of a label template that allows a Data Provider to select a folder. A Folder Selector is displayed as a browse button and the name of the selected folder. Clicking the browse button opens a dialog box from which a Data Provider can select a folder. A control can also be used to run a data source query, a form rule, or a business rule., Label Selector A control field in a form or in the data entry view of a label template that allows a Data Provider to select a label. A Label Selector is displayed as a browse button and the name of the selected label. Clicking the browse button opens a dialog box from which a Data Provider can select a label. A control can also be used to run a data source query, a form rule, or a business rule., Radio Button Group A type of control or document field in the data entry view of a label template or in a form that can be used to run a data source query, a form rule, or a business rule when a Data Provider changes which item is selected., Prompt A type of control or document field used to collect information from a Data Provider in the data entry view of a label template or in a form. When a Data Provider submits data via a prompt, a data source query, a form rule, or a business rule may be run., User Selector A control field in a form or in the data entry view of a label template that allows a Data Provider to select a user. A User Selector is displayed as a browse button and the name of the selected user. Clicking the browse button opens a dialog box from which a Data Provider can select a user. A control can also be used to run a data source query, a form rule, or a business rule., and Text Box Prompt A type of control or document field in the data entry view of a label template or in a form that can be used to allow a Data Provider to retrieve lengthy data from a database and then manipulate the data retrieved. fields can be included in data entry forms to allow a Data Provider Person or process that enters data into a form or other data entry view for a label that was configured by a Designer. A user acting as a Data Provider requires the DOCUMENT_PRINTER role or equivalent permissions. to enter information for use in printed labels. In addition to simple data entry, those controls as well as a Table A control field in a form that systematically displays the results of a data source query, a form rule, or a business rule in columns and rows. control can be used to allow a Data Provider to run a data source query and select information from a database, or to run a form rule or a business rule that performs complex instructions.

When configuring controls such as drop-down lists and radio button groups that provide a list of options from which to select, a Designer Person who creates and designs label templates, forms, and applications for use by Data Providers. can manually provide the option names and values from which Data Providers can select. Alternatively, the available options can be dynamically drawn from the data map A repository for the data for use when responding to a print request. Each data map entry is composed of a name (key) and a value..

A Designer can dynamically manage the appearance of each control. You can manage whether each control is displayed to or hidden from Data Providers. Also, you can manage whether each control is enabled or disabled—"grayed out" and not available for use.

Example

If a form includes a Print Alternate Address check box, you can configure the dynamic properties of the Check Box field so that it is displayed to a Data Provider in Print  only if an alternate address is available in the data map A repository for the data for use when responding to a print request. Each data map entry is composed of a name (key) and a value..

Tip: For most on-demand data entry, a Prompt field is recommended. However, a Text Box Prompt field is appropriate for situations in which Data Providers are expected to retrieve lengthy data from a database and then manipulate the data retrieved.

For more information about using control fields, see the following topics.