DesignCreate a Data Entry Data Source

Data Entry data sources are automatically generated when you create a Prompt field. You cannot manually create a Data Entry data source.

To create a Prompt field and a Data Entry data source, use this procedure.

  1. In Label Design Label Design or Application Design , open an existing label template or form, or create a new label template or form.
  2. Drag a Prompt from the Insert tab to the Form view.
  3. In the Properties panel enter a Name by which to identify the Prompt field and the Data Entry data source.

    Note: The name of a label data source can include letters and numbers. Additionally, the following characters are permitted but cannot begin or end the name: double quotation marks, single quotation marks, grave accents, hyphens, underscores, and periods.

  4. For Prompt, enter the text to display to the user who acts as a Data ProviderClosed Person or process that enters data into a form or other data entry view for a label that was configured by a Designer. A user acting as a Data Provider requires the DOCUMENT_PRINTER role or equivalent permissions..
  5. Select the data entry field associated with the Prompt, and update the Properties, including the Data Ref name, as needed.
  6. In the View tab, click Data Sources, and expand Data Entry to display the list of Data Entry data sources that you can use as data refs in other fields or in Formula data sources.

Associate a Data Entry Data Source with Variable Text Field

To use the data provided via a Data Entry data source, you can use that Data Entry data source as a data ref in another field such as a Variable Text, Barcode, or Image field, or you can use it as a data ref in a Formula data source.

To associate a Data Entry data source with a Variable Text field, use the following procedure.

  1. In Label Design Label Design or Application Design , open an existing label template or form, or create a new label template or form.
  2. Drag Variable Text from the Insert tab to the Label view to create a Variable Text field.
  3. Expand the Data Sources pane, and expand the list of Data Entry data sources.
  4. Drag a Data Entry data source to the Variable Text field. Your cursor changes when your pointer is over a field that can accept the data source. Alternatively, you can enter the name of the Data Entry data source as the Data Ref property of a Variable Text field. When the label is printed, that Variable Text field will display the data received from the Data Entry data source.