Access Role Permissions

Setting Permissions for your Access Roles helps you keep your entire labeling system secure. You can choose exactly what Access Role members can do and see in Control Center and other Loftware programs.

[Note] Note

Loftware recommends using default Access Roles due to their well-balanced Permission sets. Before you configure Permissions, consider your security policies and set Permissions for each Access Role carefully.

For security, your users in different Access Roles need different levels of access to files, folders, and actions when they use Control Center. Loftware groups common Permissions levels into default Access Roles. Administrators can customize or create new Access Roles. Use the Permissions for this role section in Access Roles to control which actions or settings are available to members of each Access Role.

To set Access Role Permissions, follow these steps:

  1. Log in to Control Center as an Administrator.

  2. Go to Users > Access Roles.

  3. Add a new Access Role or click on an existing Access Role from the list.

    Create New Access Role

  4. Set your Permissions.

    The Permissions for this role section includes multiple tabs with lists and detailed descriptions of available Permissions.

    • To grant specific Permissions for this role, select your checkboxes.

    • To disable specific Permissions for this role, clear your checkboxes.

      [Note] Note

      Disabling Permissions also makes them invisible to your Access Role members.
    19_permissions_for_this_role.png

    • Use the General tab to set your global Role Permissions for your Loftware modules and decide what users in this role can do in your labeling system. For example:

      • Run Loftware programs:

        • Designer

        • Print

        • Automation

      • Edit documents

      • Print labels

      • Run forms

      • Edit global variables

      • Edit options

      • Upgrade and deactivate licenses

    • Use the remaining tabs to set Role Permissions that are specific for Control Center. These Permissions apply when your users log in to Control Center. The following Permissions tabs correspond to pages in Control Center:

      • Overview: Set access to the overview page in Control Center .

      • Documents: Set general, default, and custom Permissions for Documents storage: archiving/restoring, purging, setting workflows, etc.

        [Note] Note

        To learn more about file access control options, read File Access Control.

      • Applications: Set Permissions for Applications and Cloud Integrations management.

        [Note] Note

        You can also enable running LoftwareAutomation Manager.

      • Printers: Set Permissions for print queue viewing and management, printer group configuration, reservations, and cloud printers.

        [Warning] Warning

        By default, all user rights in Printers are disabled. This can prevent all users in all groups printing to shared printers. To avoid such situation:

        • Make sure that NiceLabel Proxy Service 10 on client computers runs under an account with administrative privileges. Don't use Local System account.

          Apply this step to all users that print to shared printers.

          18_account.png

        or

        • Enable the two options as seen in the screenshot below:

          14_access_roles2.png

      • History and Analytics: Set Permissions for viewing errors, alerts, print job logs, label reprinting, viewing data, and system audit logs.

      • User Management: Enables your user to manage your authentication settings, Access Roles, Application users and groups, and Application user password settings.

      • Administration: Set multiple administrative permissions for Control Center Access Role users.

  5. Click Save to apply your permissions.

Your custom Access Role Permissions are saved and applied in Control Center and other Loftware programs.