This workflow uses standard approval processes. Documents start as drafts. When ready, the authors request approval. Approvers either approve the documents or reject them. If rejected, authors can make additional changes and request approval again. When approved, documents are published automatically.

Operators can only see published documents. Operators have print-only permissions and can only use the latest approved (and published) documents. If unapproved revisions exist in Document Storage, they remain invisible to print operators.

The system documents each workflow step change. When users change steps, they must enter mandatory comments.